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Societatea Studențească de Chirurgie din România (SSCR) - the Romanian Student Society of Surgery (RSSS) - is a Romanian-based and registered non-governmental organisation established in 2004 with the purpose of developing practical training methods for medical students. RSSS is the organiser of SURGICON 2020.
SURGICON is an international surgical driven congress, where medical students and young practitioners around the world have the chance to discuss with world-renowned speakers about life as a surgeon, discover the depths of surgical fields and get accustomed to surgical procedures through hands-on workshops. SURGICON is the perfect hub for passionate future surgical residents to be guided, informed and inspired by the most successful surgeons around the globe.
Due to the COVID-19 pandemic, there is an important change in the approach for the 2020 edition of SURGICON: our 100% surgically oriented congress will be held 100% online.
The official website of SURGICON 2020 is www.surgicon.ro. The owner of the official website is the RSSS (the Romanian Student Society of Surgery). By accessing or using the official website, you acknowledge that you have read, understood, and agreed to be bound by all the terms and conditions of this agreement (set out below) and the Privacy Policy.
In order to participate at the congress, it is mandatory to register on the official website and to create a personal account. The accuracy of the provided data is the participant's responsibility. The data entered by the participant during the registration procedure will be used to generate the Certificate of Attendance and any other electronic material needed for the purpose of the congress, as well as for contacting the participant. See more in our Privacy Policy. By registering to the congress, you give your consent for RSSS and its affiliates and/or subsidiaries to collect, process and use your personal data for any and all of the purposes of your attendance at this year's congress, as well as its following editions (see also Privacy Policy). This agreement is made in and shall be governed and construed by Romanian laws.
The official language of the congress is English. All the events will be held in English only, if not specifically stated otherwise. All the communication with the participants will be made in English only, if not specifically stated otherwise. By accepting these Terms & Conditions, the participant fully assumes that he/she has a good understanding and command of English. SURGICON organisers are not liable for any problems, misunderstandings, losses or damages that may appear due to participant’s lack of English skills, nor are they accountable for any problems, misunderstandings, losses or damages that may occur due to the lecturers’ and/or trainers’ lack of English skills.
Any verbal or physical abuse, antisocial behaviour or unlawfully conduct towards a member of the SURGICON staff, a trainer, a speaker, other participants, partners’ or sponsors' staff will result in an immediate eviction from congress premises, a permanent ban from future SURGICON events, the cancellation of the participant’s website account and of any booking that he/she previously made. SURGICON 2020 organisers can and will collaborate with the accredited authorities should such situations arise.
The Terms & Conditions may suffer partial changes at any time, which will be announced by email to each registered participant. If the participant does not agree with the changes made to the Terms & Conditions, he/she can send a request in no more than 24 hours (from the time he/she received the email about the changes that were made) at registrations@surgicon.ro, demanding the termination of both his/her website account and registration at the congress. Continued use of the website after the revision of the Terms & Conditions indicates that the participant has read, understood and agreed to the revised Terms & Conditions.
Both passive participants and presenting authors are required to respect the deadlines shown on the official website. Any changes to the deadlines will be announced on our website, on our official social media pages and by e-mail to the participants who have registered up to that moment. SURGICON 2020 organisers are entitled, at their discretion and without prior notice, to modify any deadlines, without being considered a change of the Terms & Conditions.
The Romanian laws apply. To the extent allowed by law, Romania is the place of performance and jurisdiction for all claims. The organiser is only liable for claims arising from physical injuries or from property damages due to intent or gross negligence of the organiser. Any further claims are not considered. SURGICON organisers are striving to select only the best partners. However, the organiser is not liable for claims arising from physical injuries, disease, adverse reactions or deaths caused by a third party action (including but not restricted to demonstrations, serving of food and/or beverages, special activities, workshops, tours, presentations etc.). This shall not affect further claims against third parties. The organiser is not liable for claims arising from physical injuries due to the venues of the congress. The organiser is not liable for the loss or theft of objects or motor vehicles brought along, except in cases of intent or grossly negligent causation. This shall not affect further claims against persons and/or companies charged with the excursions/events related to the congress.
You can register at SURGICON as:
1. Active participant
2. Passive participant
Any participant planning to submit an abstract and/or that submits an abstract is considered to be an Active participant and has the same rights and obligations arising from this Terms & Conditions until we announce the list of accepted abstracts. His/her status can change if:
a) he/she chooses to switch his/her account to a Passive one in the Extras section of his/her account;
b) his/her abstract is not selected as an Oral or Poster Presentation. He/she can still participate at the congres - in this case, his/her account will be converted to a Passive participant account by default.
c) he/she fails to submit an abstract before the abstract submission deadline stated on the official website - in this case, his/her account will be converted to a Passive participant account by default.
In order to qualify as an Active participant it is necessary to:
In order to register as a passive participant it is necessary to register on the official SURGICON website (www.surgicon.com).
The congress includes two types of events:
A. Scientific Events
B. Social Events
SURGICON 2020 includes the following types of scientific events:
1. Conferences;
2. Scientific Competition: Oral Presentations, Poster Presentations and the Debate Competition.
This list in subject to change, should the organisers decide to put together other types of events during the online congress.
In order to attend any of the scientific events, both active and passive participants must have a personal account on the official website. The following attendance rules apply:
1. Conferences – are special talks held by our most prominent speakers. Both presenting authors and passive participants are entitled to participate without paying any fee or previous seat reservations;
2. Scientific Competition – both active and passive participants are entitled to participate without paying any fee or prior seat reservations.
Presentations comprise of: Oral Presentation Competition sessions, Poster Presentation Competition sessions and Debate Competition sessions;
The Scientific Competition will be scheduled during the weekend, either on Saturday or on Sunday, if not stated otherwise in the final SURGICON 2020 programme.
Participation (as a presenting author or a passive participant) in either the Oral Presentation Competition or the Debate Competition is mandatory in order to receive the Certificate of Attendance.
SURGICON 2020 includes the following types of social events:
1. Opening Ceremony;
2. Closing Ceremony;
This list in subject to change, should the organisers decide to put together other types of events during the online congress.
Both passive participants and presenting authors are entitled access to all the social events (if not specifically stated otherwise). Access to the Opening Ceremony and to the Closing Ceremnoy will be permitted to both passive participants and presenting authors, without paying any fee and without prior reservation.
There may be some social events with a limited number of seats available. If this is the case, these events and the exact number of seats will be announced on the official website and the seats will be occupied according to the chronological order of the reservations, taking into account the limited number of seats available. The organisers reserve their right to cancel some social events on short notice due to the small number of participants or unforeseen or exceptional situations.
In order to submit an abstract, the participant must comply with the already stated conditions (as mentioned in II. Eligibility of registration). First of all, one must register and create a personal account on the official website of SURGICON 2020. The author who submits the abstract must be the one who plans to present it and must send it before the Abstract Submission deadline as listed on our website. Any abstract received after the deadline will not be taken into consideration.
The abstracts will be submitted using the abstract submission form on the SURGICON 2020 website. Any personal data of people involved in the scientific process (co-authors, scientific coordinators etc.), if collected, will be used by the organising committee and any third party involved in the organisation of SURGICON only to facilitate the events of the congress, according to our Privacy Policy. If the abstract is accepted, the names of the presenting author and coauthors will be listed in the congress abstract book and congress program in the exact form and order in which they were registered in the aforementioned form. The scientific coordinator of the study will be listed last in the congress abstract book and congress program.
The name of the presenting author (as it was entered by the participant in the registration form) will also be written on the Certificate of Attendance. The participants are responsible for entering the correct data in the abstract submission form. SURGICON is not responsible for any inaccuracies that may arise from wrongful completion of the abstract submission form and will not issue another Certificate of Attendance in this case.
There can only be one presenting author for each submitted abstract. There can be only one scientific coordinator for each submitted abstract. Any other doctors, university and medical staff and/or researchers that had any contribution to the abstract can be enlisted as co-authors. There is a limit of 4 co-authors for any submitted abstract.
A presenting author may submit a maximum number of two abstracts (one for the Oral/ Poster Competitions and one for the Debate Competition).
A presenting author may deliver a maximum number of two Presentations as follows:
one Oral/Poster Presentation and one Debate Presentation;
one Poster Presentation;
one Oral Presentation;
one Debate Presentation.
A presenting author CANNOT present two Poster Presentations/ two Oral Presentations/ Oral and Poster Presentation. There is no limit for the number of abstracts in which a person can be mentioned as a co-author.
Abstracts can be presented either in an Oral/ Poster Competition or Debate Competition. The presentation type should be selected during the submission process. The Scientific Department reserves the right to change the Oral Presentations to Poster Presentations, with prior notification of the presenting author according to the availability of the scientific programme.
The abstract must be an original work of the author and co-authors (if they exist). It is strictly forbidden for two or more presenting authors and/or co-authors to submit the same or similar abstracts. In case the same/a similar abstract is submitted by different presenting authors or there is a reasonable suspicion of such a practice, the organiser reserves its right to reject the abstract/s after its own investigation into the matter.
SURGICON 2020 organisers have the right to disqualify abstracts if they believe that the participants are not acting in conformity with the Terms & Conditions or if the participant is otherwise unfairly influencing the development of the competition. It is strictly forbidden for a member of the SURGICON 2020 Organising Committee, as well as any volunteers directly involved in the organisation of the Scientific Competition to submit an abstract as a presenting author or to be a co-author or a scientific coordinator for a submitted abstract. It is strictly forbidden for a presenting author to submit an abstract that has a member of the aforementioned categories as a co-author or scientific coordinator. In all of the above mentioned situations the respective abstract will be disqualified.
Being a surgical congress, each scientific paper should be related to the surgical field, and be included in one of the 3 main scientific categories listed below. In order to submit a scientific paper, you should be registered as an active participant, send your abstract prior to the deadline, and wait for the accepted abstracts to be announced. Each abstract can be submitted once per category (Oral, Poster or Debate) and only by one author who will register as an active participant and will be the presenting author. In the case that the registered presenting author will not be able to present during the Congress, one of his co-authors can present the paper, as long as he/she meets the eligibility criteria for active participation. It is not allowed for 2 or more participants to send the same abstract.
All accepted abstracts will be included in the Abstract Book. Scientific papers already presented during previous conferences or congresses will not be accepted. Each participant can send a maximum of 2 abstracts, one in the Debate Competition and the other one for Oral/Poster Presentation Competition.
Types of studies that are considered eligible:
Original research/ Cohort study/ Clinical study
Review/ Meta-analysis
Case report
ORIGINAL RESEARCH: it answers a wide variety of questions regarding the body's response to current or potential health problems. The purpose of this qualitative research is to describe, explore and explain the health phenomena studied. In this particular type of presentation, the introduction should explain the reason for performing this study. The Materials & Methods should present how the data about the population involved in the study (human or animal test) was obtained. In the results section, you should include the outcome and the conclusions should emphasize the particularity of this original study.
COHORT STUDY: it involves identifying a group that is already under a particular treatment or subject to certain factors, tracking them over time and then comparing the results with those of a similar group that was not affected by the treatment or exposure during the study.
REVIEW: it focuses on a clinical topic and answers a targeted question. An extensive search in the literature is directed at identifying articles that address the topic concerned. The studies are to be examined, evaluated based on their quality, and the results will be summarized in accordance with the initial hypothesis. In order for a review to be eligible as a scientific paper in SURGICON 2020 you must provide the references that you used (at least 10 articles published in peer-reviewed journals included in the data).
META-ANALYSIS: it is a statistical analysis that mathematically combines the results of multiple valid scientific studies on the same subject and reports their findings with a higher statistical power. In order for a meta-analysis to be eligible as a scientific paper in SURGICON 2020 you must provide the raw data and proof of the statistical work behind your paper.
CASE REPORT: it is a descriptive study where the observation of one or more patients allows the discussion of some interesting aspects of pathogenesis, diagnosis or treatment. The objective of the presentation is not to get an immediate certification or to test a hypothesis, but to assert qualities of clinical research and to provide some useful data to colleagues. It should describe a particular case useful for giving ideas for other research studies and should include a short introduction, patient data, symptoms and diagnosis, treatment plans (components, administration, results/ prognosis) and conclusions.
All abstracts must have up to 300 words (the only exception being the abstracts for the Debate Competition, which has a limit of 600 words) and respect one of the following structures:
CASE REPORT
Introduction: This includes the purpose of the presentation and general data about the patient's pathology: informative data aiming at reminding the notions of embryology, anatomy, physiology;
Case Presentation: Case presentation, differential diagnosis, pathophysiology, treatment/ management and the patient’s evolution;
Conclusion: The conclusion should emphasize the learning points and particularities of the case;
Keywords
ORIGINAL STUDY/ COHORT STUDY/ CLINICAL STUDY
Introduction: The Introduction should present the background to the work that has been carried out and should lead to a clearly stated hypothesis or set of objectives;
Materials & Methods: In this field, the researcher should specify exactly what was done experimentally and what experimental techniques were used;
Results: Authors should consider how to present their data. There should be sufficient information for the reader to understand the obtained results, but they must be presented without details;
Limitations: In this section, you should present the eventual shortcomings of your study and how they can be improved in the future;
Conclusion: The conclusions have to be based on the facts in evidence and should be limited to minimal speculation about the significance of the work;
Keywords
REVIEW/ META-ANALYSIS
Introduction: It is a brief presentation of what is known about the subject under discussion, what other articles say about this topic and what is the primary target of the review;
Materials & Methods:
Review: In this field, you should specify information related to your sources, search terms, inclusion criteria for articles, number of articles selected/ the number of articles analysed in the paper, the period from the oldest study to the most recent one and other information related to data selection;
Meta-analysis: In this field, you should specify information related to your sources, inclusion/ exclusion criteria for patients, distribution in subgroups, the period from the oldest study to the most recent one, variables taken into account and how the raw data was processed and interpreted;
Results: Each of the ideas presented in the "Results" section must be consistent with those in "Materials and Methods". The actual real data collected from the articles that are linked to the conclusions are summarized here. Also, this section of the abstract should not contain tables or diagrams;
Conclusion: The conclusions have to be based on the facts in evidence and should be limited to minimal speculation about the significance of the work;
Keywords
References (only for reviews): In order for a review to be eligible as a scientific paper in SURGICON 2020 Congress you must provide the references that you used (at least 10 articles published in peer-reviewed journals included in the data).
For the SCIENTIFIC DEBATE
An abstract comprised of no more than 600 words, describing the arguments and ideas you are going to present. In the abstract submission form, both teammates must be mentioned by their full-name, e-mail and in the order in which they will be presenting. In the abstract you must present the technique you chose and the 2 arguments that will be the basis of your presentation. Your abstract must respect the following structure:
Introduction: A general presentation of the subject of debate and stating the 2 arguments of your team and the methods you used to research for them.
Argument 1 and 2: You must present each argument, outlining the most important points, the details remaining to be discussed during your presentation.
Conclusion: A summary of the most important point in both arguments and your general view on the technique that you are trying to convey as a team.
Keywords
The Abstract title must be written in English, with capital letters, without a limit as to the number of words or characters. All names must be entered without diacritics. The presenting author must be first in order within the abstract submission form and the scientific coordinator is mentioned last. The order in which the authors are listed in the abstract submission form will be exactly transferred in the congress abstract book and congress program.
Non-compliance with the above rules will result in the rejection of the abstract irrespective of its scientific content. The presenting author is the only one responsible for the content of the abstract and must read and agree with the terms and conditions of this congress before submitting it. SURGICON organisers are not liable for any copyright infringement due to the presenting author’s fault. All penalties that may result are entirely in the presenting author’s responsibility. Each abstract can only be submitted once.
Upon submitting an abstract, all authors will receive an appropriate confirmation email. The acceptance or rejection of the abstract will be announced on the official website and an email will be sent only to the presenting author. Therefore, it is his/her responsibility to announce the co-authors. Privacy policy applies.
The abstracts will be evaluated by a scientific committee, corresponding to each of the listed categories by using a blind review method. The evaluation will be made based on the registration number and the name of the authors will be revealed only after the completion of the evaluation. Upon evaluation, the submitted abstract may be considered:
Accepted:
As Oral Presentation
As Poster Presentation
As Debate Competition
Rejected
The decision will be communicated to each presenting author on the email address provided in the abstract submission form. We are not liable for any losses or damages that may occur for the presenting author and/or any co-authors in case the provided presenting author’s email is not correct or is not working. If accepted, the email will also inform about the form of delivery (Oral or Poster Presentation) for the submitted abstract, based upon the decision of the scientific committee. SURGICON organisers will not accept any request made by the presenting author and/ or co-authors to change the form of delivery that was already decided by the scientific committee.
The oral presentation should be: clear, concise, coherent (following a logical line of presentation), non-redundant, non-contradictory. Each session has a jury, consisting of acknowledged physicians in the specific field.
Rules
Presenting time: 7 minutes with 3 minutes of questions and discussions; any extension beyond this time limit will result in a subtraction of points from the final score;
Template: All active participants are required to use the template given by the SURGICON Scientific Department via email.
Labeling: Images and graphs have to be clear, with labels explaining each item in the graph. Each image and graph will have a number and title, centered and placed under that figure.
Tables: If used they should have a centered title placed either above or below the table.
Personal data protection: It is widely accepted that the identity of the patient or the information that allows his/ her identification should not be disclosed. The most frequent ways to avoid disclosure of personal data is to cover the name, address or distinctive characters with a black band or blur effect. For pictures showing the face of the patient, cover the eyes with a black band or use a blur effect.
The active participant will deliver the presentation during the scientific competition in accordance to the official schedule;
The presenting author must speak freely and any written support except the actual presentation is forbidden;
The presenting author must deliver his/her Oral Presentation in English; no other language is accepted;
If one of the members of our evaluating committees is registered as a scientific coordinator, co-author or presenting author of one of the accepted abstracts, the presenting author may still present his work at our Presentations, but will not enter the competition.
If the presenting author can no longer deliver the Oral Presentation after its acceptance, he/she:
has the right to designate one of the co-authors for substitution in order to deliver the speech, but only if the respective co-author is already registered as a passive participant and meets the eligibility criteria for active participation;
Failure to comply with the above rules will result in the rejection of the presentation.
A scientific poster is a large-scale document that can be exhibited and which can synthetically communicate the results of a scientific work. Participants should keep in mind that they have 5 minutes for presenting their posters, so it is recommended to make presentations as synthetic as possible.
Rules
Presenting time: 5 minutes; any extension beyond this time limit will result in a subtraction of points from the final score;
Labeling: Images and graphs have to be clear, with labels explaining each item in the graph. Each image and graph will have a number and title, centered and placed under that figure.
Tables: If used they should have a centered title placed either above or below the table.
Personal data protection: It is widely accepted that the identity of the patient or the information that allows his/ her identification should not be disclosed. The most frequent ways to avoid disclosure of personal data is to cover the name, address or distinctive characters with a black band or blur effect. For pictures showing the face of the patient, cover the eyes with a black band or use a blur effect.
The Poster Presentation Competition will be held in English only. No other languages are accepted.
If the presenting author can no longer deliver the poster presentation, after its acceptance and after payment of the registration fee:
has the right to designate one of the co-authors for substitution in order to deliver the speech, but only if the respective co-author is already registered as a passive participant and meets the eligibility criteria for active participation;
Failure to comply with the above rules will result in the rejection of the presentation.
We are hosting one scientific Debate Competition during our congress. This section presents the opportunity to compare two different techniques in terms and advantages and disadvantages of a surgical treatment.
There will be a moderator who will host the event and give the participants the right to speak. The moderator is also going to present a background story, an introduction or a short description of what is going to be discussed in order to set the status quo.
There will be 4 active participants, grouped into 2 teams - each team presenting arguments for a different side.
They will take turns presenting their arguments (technique A – B – A – B). Each participant has 7 minutes to present their idea/ argument and 3 more minutes to answer questions from the public and the opposing team. After all the participants present their arguments there will be a general round of questions that members from both teams will have to answer, regarding comparisons between the 2 presented techniques and particular situations in which one of them can prove to be more or less beneficial than the other.
At the end, one team will be selected as the winner by the jury and the public will vote for the best speaker who will be awarded a separate prize.
Presentation: All active participants are required to have a presentation to enhance their speech or to better highlight their data.
Duration: Each participant has 7 minutes for their speech; if the participant passes the allocated time with more than 30 seconds, the moderator will stop the presentation.
Questions: All questions addressed by an active participant should be related to the medical data and should not be considered by any member of the jury or the moderator a direct attack to another active participant. If so, the organisers reserve the right to act accordingly and apply whatever penalisations they see fit.
Template: All active participants in the Debate Competition are required to use the template given by the SURGICON Scientific Department via email.
Each presentation will be evaluated during one of the Scientific Competition sessions by the same designated scientific committee. If one of the members of our evaluating committees is registered as a presenting author, scientific coordinator or co-author of one of the accepted abstracts, the presenting author may still present his/her work at our Presentations, but will not enter the scientific competition. Each presentation will be evaluated based on a specific set of criteria which will be disclosed to the presenting author before the Scientific Competition. The final score will be the arithmetic mean of the scores given by each member of the scientific committee. In case of equal scores between participants, the committee will resolve the draw by taking into consideration the presentation skills criterion. The final rankings will be done according to the arithmetic mean following a descending order (from the highest to the lowest score). The final rankings including all oral presentations will be published on the official website and will be sent to the presenting authors by email after the Closing Ceremony.
Each presentation will be evaluated during the Poster Competition by the members of the jury and the members of the public (passive participants, other presenting authors and any medical specialists who attend that Poster Competition). The presenting author is required to answer all the scientific questions asked by the members of the audience to clarify their poster presentation. Each member of the audience (passive participants, presenting authors, medical specialists attending the respective poster presentation) is able to vote his/her favourite poster presentations. The voting procedure and the scoring system will be announced no later than 1 week before the beginning of the congress on the official SURGICON website (www.surgicon.ro) and on the official SURGICON social pages. The final rankings including all poster presentations will be published on the official website and will be sent to the presenting authors by e-mail after the Closing Ceremony.
The winning team is going to be selected based on criteria that are going to be announced on the official website, by calculating the sum of all points of the two teammates. The points are awarded by the scientific moderator of the Debate Competition.
There will also be a prize for the best speaker which will be selected by the public. All the passive participants, presenting authors and medical specialists who attend the Debate Competition may vote. Therefore, in this section of the Scientific Competition we encourage questions both from the public and the opposing team, in order to have a broad understanding of each team’s view and the use of the technique they chose to present.
The final rankings including all Debate Presentations will be published on the official website and will be sent to the presenting authors by email after the Closing Ceremony.
The prizes will be awarded as it follows:
Oral Presentations – for each one of the Oral Presentation Competition sessions - there will be three scientific prizes awarded by the scientific committee: 1st place, 2nd place, 3rd place and one popularity prize awarded by the public who is present at the time of the Oral Presentation Competition. Accordingly, there will be a total of six scientific prizes awarded by our scientific committees and 2 popularity prizes awarded by members of the public (passive participants, presenting authors and medical specialists) present at the session.
Poster Presentations – there will be three prizes awarded by the jury and the public who is present at the time of the Poster Presentation Competition through voting: 1st place, 2nd place and 3rd place.
Debate Competition - there will be three prizes, one for each member of the winning team, awarded by the scientific moderator and one for the best speaker of the competition, awarded by the public (passive participants, presenting authors and medical specialists) present at the session.
The awarding ceremony will take place during the Closing Ceremony if not specifically stated otherwise in the official SURGICON 2020 final programme.
Certificates of Attendance will be available to download for both Passive and Active participants from the personal account on the official SURGICON 2020 website in no more than two weeks time after the end of the congress (provided that they comply with the below participation rules). Digital Certificates of Attendance will be available to download for a maximum of 6 (six) months from the time the participant receives it. After this, no further access can be guaranteed by the organisers.
Your participation will be registered in our website at the beginning of each event in order to keep track of your attendance and verify if the Certificate of Attendance criteria were met. We will register your participation only if you access the events through our official website (www.surgicon.ro), in the My account page.
The Certificates of Attendance will be awarded to all participants who met the required criteria, which are the following:
Failure to comply with all of the above rules results in not receiving the Certificate of Attendance.
Due to the Romanian College of Physicians’ governing rules, all potential CME points (attributed to SURGICON 2020) will be received only by doctors (junior doctors or senior doctors) irrespective of their status (passive participant or presenting author) providing that they comply to the above rules. No CME points can be granted to students.
SURGICON 2020 organisers reserve the right to hold promotions, give-aways or contests addressed to participants and volunteers alike and taking place before, during and after SURGICON 2020.
An exemption to this rule is constituted by the Scientific Competition held for the active participants of SURGICON 2020. Excluded from participation are the board of SURGICON 2020, as well as any volunteers directly involved in the organisation of said competition, in order to maintain a high level of equity and equality.
The participant must provide accurate, current and complete information when participating in any competition organised within SURGICON 2020. The organisers may request that a winner provide proof of their identity and enrolment in a medical school before presenting the award or prize. When submitting an abstract for the Scientific Competition, active participants are required to disclose whether their paper has been presented before at a medical student event, either by them or by one of the co-authors.
The decision of SURGICON 2020 organisers is final and no third party will interfere with the results and the awarding of the prize. The prize is personal and is registered in the name of the winner.
The prize is not transferable, exchangeable or payable in cash or other products or services. In case of refusal or non-acceptance of the prize or conditions that are inherent to the competition, the prize will not be awarded. In that case, SURGICON 2020 organisers are entitled to choose another winner. No refunds can be given for prizes won in a contest or promotion organised by SURGICON even if that prize refers to, but is not restricted to free places at SURGICON 2021.
Any prize not claimed in person becomes void and the winner loses all potential claims related to said prize. The prize is awarded in its current state. SURGICON 2020 organisers are not responsible for any visible or hidden defects in the prize, nor for any damage suffered after the awarding ceremony.
SURGICON 2020 organisers are in no way responsible for any damages arising from participation in the competition or for any technical malfunctions, failures or delays with respect to participation in the competition or the appointment of the winner.
SURGICON 2020 organisers have the right to disqualify participants if they have a reasonable belief that the participants are not acting in conformity with the Terms & Conditions or if the participant is otherwise fraudulently accessing the competition or unfairly influencing the course of the competition.
The protection of the participant’s privacy at SURGICON 2020 has maximum priority, in particular pertaining to the participant’s personal data. Please read carefully and agree to our Privacy Policy.
Use of photos, image rights – The participants are herewith informed that photos, videos and audio recording of the attendees are being created at the event. This material will be published on the internet, official social media pages, professional journals and/or other publications during and after the congress, either by the SURGICON 2020 organisers or by the sponsors and partners of the event. By participating at this congress and accepting these Terms & Conditions you agree with the publishing of the photos, videos and audio recordings made during the congress. If you do not wish to appear in any photos, videos or audio recordings made during the congress you have to send a special request to communications.vp@surgicon.ro or using the contact form on the official website at least 20 days before the start of the congress. Any request after the aforementioned deadline will not be taken into consideration and no compensation will be offered for the use of the recorded material.
The SURGICON organisers are not responsible for any change of scientific events due to speakers’ or partners’ faults, including cancellations.
The organisers reserve the right to cancel any scientific event at short notice, if there are less than 5 participants attending the respective event. We reserve the right to cancel any social event at short notice, if a certain number (preestablished by the Social Department and adapted for each social activity) of participants is not reached.
The organisers reserve the right to cancel any specific scientific or social event during the congress at short notice, should any reasons outside of the sphere of responsibility of the RSSS (e.g. natural catastrophe, state of emergency or alert, war, nuclear, chemical or biological war, venue closing without the possibility to move to another venue, interdictions by authorities or force majeure etc.) occur.
Any change or cancellation of any of the SURGICON events will be announced on the official social media pages and through the email addresses provided at registration.
